TERMS & CONDITIONS GORT NA COIRIBE 2025-2026
TERMS & CONDITIONS OF LIVING AT GORT NA COIRIBE 2025/2026
Booking & Allocation of Room
Gort na Coiribe accommodation is available to all third level training institutes. Rooms will be offered to existing students as priority initially and then application lines will be opened publicly and we will invite all other applicants to book. Once application lines are open publicly, rooms will be offered on a lottery system, not on a first come first served basis. If your application has been successful, you will be informed by email of the room type you have been allocated and requested to pay a Security Deposit. A receipt for deposit payment can be printed from your student portal account.
Rental Payments
The lease agreement will commence on 1st September 2025 for all students. First rental payments must be made in full on or before 15th August 2025. Failure to make payment by this date will result in the bed space being released for resale.
Applications made after the 15th August 2025 will need to be paid in full within 24 hours. The booking deposit is to be made on application and the first rental instalment to be paid within 24 hours. Gort na Coiribe Student Village reserves the right to release the room for resale if the rental instalment payment is not made within 24 hours. No access will be given to the room on the start date of the tenancy unless payment is received in full.
No access will be given to the room on the start date of the tenancy unless payment is received in full.
Payment Methods
- Payments must be made online
- Payments can only be made by debit/credit card
- Unfortunately, it is not possible to facilitate bank transfers
Booking/Security Deposit
A booking deposit equivalent to one month’s rent is required at the time of booking to secure a room. This booking deposit is subject to the cancellation policy as outlined below.
Upon commencement of your tenancy the Booking Deposit is transferred over to be held as your security deposit for the duration of your lease.
Payment terms
The Academic Year is paid in monthly instalments in advance. The first month’s rent is due on or before 15th August 2025 All subsequent monthly payments, including utilities are due in line with the dates set out on the applicants’ student portal.
Application Cancellation Policy
If the applicant wishes to cancel the accommodation, the applicant must cancel by email by close of business on the 15th August 2025. Cancellations by telephone will not be accepted.
If this occurs, then you will be entitled to a full refund of your deposit, minus the administrative fee of €100.
Any cancellations after the above date, will result in a forfeiture of the booking deposit.
It is important that this is done in advance of the tenancy commencement date, after which the rent will be charged on a pro rata basis.
An exception will be made for 1st year students waiting on CAO offers – if they cancel within 48 hours of the release of 1st round CAO offers, a cancellation fee of €100 will be applied and the balance of their deposit will be refunded.
However, if they cancel later than 48 hours after 1st round CAO offers are released, they will lose the full booking deposit.
Refunds will be issued by bank transfer only.
Tenant Cancellation Policy.
If the tenant cancels after having paid the first rental instalment, or at any time during the lease agreement, a refund of rent will only be made after the bedspace has been resold and paid for.
Similarly, the security deposit will only be returned once the bedspace has been resold and paid for, and there is no damage or outstanding charges due by the tenant.
The cancelling tenant is responsible for rent for any period up until the new tenant moves in. While Gort na Coiribe Student Village is not obliged to secure a replacement tenant, all vetting of the replacement tenant must be done through Gort na Coiribe Student Village.
If a replacement is not found the tenant will be held liable for any outstanding rent for the duration of the fixed term lease.
After tenancy commencement, any electricity prepayment applied to the pre-paid meter cannot be refunded. The utilities fee will be refunded on a pro rata basis from the date of the payment of the replacement tenant. If a replacement tenant is found, once the tenant has departed, an inspection of the property will have to take place before any monies due to the outgoing tenant can be refunded. Any rent arrears, damages, cleaning issues or missing inventory will be deducted from these monies.
Please note that when a student leaves, management has the right to move another resident into that student’s vacant room. If this occurs, the student must still find a replacement for the room which is vacant.
In line with RTB guidelines, students in SSA can provide 28 days’ notice during the period 1st May – 1st October.
Late applicants.
For any late applicants booking after the commencement of the lease where spaces have become available due to cancellation, full payment due must be made within 24 hours of offer of room or the room will be forfeit.
Semester 2
Any applicant who is successful in securing a bed space for Semester 2, once the booking deposit is paid to secure the room, there will be a 24-hour cooling off period after which no refund will be given in the event of cancellation. The first rental payment is due on 15th December & utilities fee is due on 5th January. The same booking cancellation procedure as above will apply to Semester 2 students.
Lease Agreement
A standard Lease Agreement is entered between the student and their landlord. The lease is obliged to follow the terms and conditions of the Village Rules, which outline the Rules & Regulations in place for the development and which forms part of the lease.
It is a requirement that all students residing at Gort na Coiribe Student Village MUST have a signed lease. The lease is available within your student portal. It must be signed online by both Tenant and their Guarantors. We do not require the lease to be signed in the presence of the office staff at check in. To avoid delays on check in, we require the lease to be fully completed when making your first rental instalment. No access will be given to the room on the start date of the tenancy unless lease agreement is fully signed.
Checking In & Key Collection
Gort na Coiribe will issue an email to successful applicants before arrival date detailing check in dates & times and what you will need to check-in. A key will be issued on arrival which will permit access to the allocated room. No access will be given to apartment unless payment has been received in full.
Inventory & Maintenance Form
An itemised list detailing all inventory items in your unit is available to each resident at the beginning of the student year for your reference. All maintenance issues are to be logged separately under maintenance on your online student portal within 24 hours of arrival.
House inspections
House inspections are carried out during the academic year with prior inspection notice being issued to each unit. Students are asked to have their unit in a clean and tidy condition for the inspection.
Insurance cover
We recommend you take out Insurance cover for your personal belongings as they are not insured on the Gort na Coiribe policy.
Room Moves
The Management Company reserves the right to move a tenant to another property of the same room type within the complex should the need arise for health & safety reasons.
On Departure
Gort na Coiribe Student Village has a duty to provide accommodation to you the student and to also care for the units on behalf of our landlords. It is expected that houses/apartments be returned to Gort na Coiribe Student Village in a similar condition to which they were received at the start of the year. Gort na Coiribe Student Village staff carry out a thorough check on all units following student departure with a focus on cleaning, painting, inventory and maintenance. The condition in which the unit is returned will have a strong bearing on deposit monies returned and on future accommodation applications being accepted and accommodation references being issued.
- Please pay attention to the cleaning of your hob, oven, grill pan and extractor throughout the year.
- Painting charges can also escalate so please take care of walls & woodwork throughout your unit. Each student is responsible for his/her individual bedroom. General wear and tear is taken into consideration for the common areas but excessive damage is payable by the student.
- Maintenance damages are to be reported throughout the year.
- Curtains – please be aware of smoke damage – smoking is not permitted indoors at Gort na Coiribe
